Creating an email to send to your team is essential if you’re planning to take some time away from the office for a much-needed vacation.
Out-of-office messages keep your colleagues, customers, and clients informed when you decide to take a break from work. But coming up with unique and creative messages that provide the information your clients and team members need can sometimes be tricky.
That’s why we’ve compiled this ultimate list of the best examples of out-of-office messages to add some inspiration to your emails. So, just keep reading to learn more!
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What are out-of-office messages?
An out-of-office or OOO message is an automatic email sent by your email account when you are temporarily not signed in or checking your emails. Each time someone sends you an email, they automatically receive your OOO message.
What should you include in your out-of-office messages?
There are a few essentials you’ll want to include in your OOO email, such as:
- A general phrase indicating that you’re out of the office
- The date you’ll return to work
- The contact details of a colleague the sender should reach out to if they need an immediate answer or help
- A general sign off
While this information is usually all you need to include in your OOO emails, there are plenty of ways you can spice up your messages to keep your emails interesting. We’ll explore some creative OOO templates in the next section!
5 best out-of-office messages and examples to inspire your emails
Browse some of the best out-of-office message examples and templates below:
- Out-of-office email example for lead generation
- Out-of-office email example for web traffic
- Out-of-office email example for content promotion
- Out-of-office email example for social media promotion
- Out-of-office email example for humor
1. Out-of-office email example for lead generation
Emails are an excellent way to generate and nurture leads for your business. That’s why it’s a great idea to use your OOO email to help increase your leads and provide more information about your business.
Check out this out-of-office message template for lead generation below:
Thanks for your email. I’m currently out of the office and expect to return on ‘mm/dd/yyyy.’ If your request is urgent, please reach out to my colleague at ‘[email protected]’
By the way, did you know that we have a monthly newsletter with all the information, tips, and tricks you could wish for? That’s right! Sign up for our newsletter here to always stay up to date with all the latest information about [company name].
For example, you can include a link to your free quote page or your “about us” page so subscribers can learn more about your business.
2. Out-of-office email example for web traffic
Did you know that you can use your OOO message to drive more traffic to your website? If you want to increase the number of visitors to your website, then check out this out-of-office message template for web traffic below:
Thanks for your email. I’m currently out of the office from ‘mm/dd/yyyy’ with no access to email. If your query is urgent, please get in touch with my colleague at ‘[email protected]’
Are you contacting me about [name of service or product you provide]? That’s great! Check out what our clients and customers have to say about our [insert service or product name] by reading our case studies and testimonials!
I’ll be sure to get back to you when I return on ‘mm/dd/yyyy.’
Linking to your reviews and testimonials can be an excellent way to increase your traffic to your website and earn more sales in the process. Plus, you can also include links to other pages on your website, such as your service and product descriptions.
3. Out-of-office email example for content promotion
Check out the out-of-office content promotion template below:
Thank you for your email. I am currently away from the office with limited email access and expect to return on ‘mm/dd/yyyy.’ Luckily for you, though, our resources never take time off. Check out this awesome free downloadable guide or this inspirational blog post in the meantime.
I’ll be sure to get back to you as soon as I get back to the office.
Promoting your content is a great way to encourage more consumers to read your custom content, drive more traffic to your website, and encourage more conversions for your company.
4. Out-of-office email example for social media promotion
Does your brand have a profile on social media? Then promote your social media page with this out-of-office message template below:
Thanks for your email. I’m currently away from the office and won’t return until ‘mm/ddyyyy.’ If you want to keep up with all the latest happenings at [company name] in the meantime, don’t forget to follow us on [name of social media platform].
I’ll get back to you as soon as I return to the office.
Social media marketing can help you increase your brand awareness, expand your reach, and encourage more happy, loyal customers for your brand. By promoting your social media page in your out-of-office emails, you can encourage more users to check out your page and increase your followers.
5. Out-of-office email example for humor
Do you want to spice up your OOO message with a dash of humor? Check out this funny out-of-office message template below to keep things lighthearted:
I’ve got good news and bad news. The bad news is that I’m out of the office and won’t return until ‘mm/dd/yyyy.’. The good news is that I’m out of the office and won’t return until ‘mm/dd/yyyy’ because I’m enjoying an amazing backpacking trip across Europe.
I’ll get back to you as soon as I return to civilization or connect to wifi, whichever comes first. If you need immediate help, reach out to my colleague at ‘[email protected]’.
If you like to keep your emails lighthearted, then adding a dose of humor to your OOO message is an excellent way to give your team members and customers the information they need while also making them laugh.
Keep in mind, though, that humor is subjective. Some people may find your message funny, while others may not be cracking up the way you’d think. Always be cautious with humor and know your audience.
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