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7 Task Management Tools to Streamline Your Workflow

If you oversee multiple projects simultaneously, it can be challenging to monitor each of your team members’ progress and verify that they are completing their work on time. 

With dependable task management software in your corner, you can define clear objectives, assign duties, and track your team’s progress through a single platform.

In this post, we’re diving into the top task management solutions for 2024 — let’s get started!

Read More: 6 Project Management Tips to Get Things Done

What does task management software do?

Task management tools enable users to create, organize, and prioritize tasks to ensure they are completed within a designated time frame. 

Individuals, teams, and organizations can use this type of software to facilitate project completion and help users work efficiently, stay organized, remain focused, and meet deadlines.

7 best task management software programs

There are dozens of task management tools available online, making it a bit challenging to choose one. 

If you need a place to start, check out our list of the seven best task management software for businesses: 

  1. Asana
  2. ClickUp
  3. Monday.com
  4. Trello
  5. Wrike
  6. Accelo
  7. Teamwork
Platform Features G2 Rating
Asana View Features 4.4/5
ClickUp View Features 4.7/5
Monday.com View Features 4.7/5
Trello View Features 4.4/5
Wrike View Features 4.2/5
Accelo View Features 4.4/5
Teamwork View Features 4.4/5

1. Asana

Asana measures productivity by monitoring how to-do lists change from the start of the day to the end, and it allows team members to share their lists with others to update one another on their progress. This software enables individuals to create project hierarchies that clearly depict the most important assignments and develop subtasks with file attachments. Asana also has different task views, including board, list, and timeline perspectives. 

When you use Asana, you’ll enjoy its colorful and inviting user interface, designed with neatly categorized productivity items and lively animated characters that celebrate every time a user completes a task. 

asana interface

2. ClickUp

ClickUp is among the most popular project management tools, as it is used by major companies like Google, Samsung, Nike, Uber, and Airbnb. This software is especially beneficial for smaller teams with more limited budgets, offering a free version with a vast suite of innovative features, from multiple task views to time tracking to portfolios to mind maps.

ClickUp’s user-friendly and highly customizable layout enables you to create and adjust unique toolbars, sections, categories, tasks, and comments with color-coding. It also allows users to easily search, filter, sort, reorder, and view tasks quickly and conveniently.

3. Monday.com

Monday.com features include project management, task scheduling and tracking, budgeting, calendar management, and more. A great resource for visual project planning, Monday.com offers integrations with apps and tools like Slack and Typeform, as well as Google products like Gmail, Google Calendar, and Google Drive. 

With a long list of integrations, Monday.com is a great option for teams looking for a collaborative task management solution. 

monday interface

4. Trello

Trello is a great workflow tool that can help you track and manage processes using innovative design boards, cards, and lists that give you a deeper look into your projects. Using these tools, you can attach comments, files, assignments, and labels to each task for easier and more flexible organization. 

Trello allows unlimited users, cards, and storage space.

trello interface

5. Wrike

Wrike is a free task manager that provides teams with excellent visibility, allowing users to see job assignments, task durations, progress, and dependencies while managing projects with tables, lists, Gantt charts, and kanban boards. The software automatically marks tasks as active or complete, but you can incorporate additional workflow categories as needed.

Wrike has vast integration capabilities, making it easy to access data from multiple sources. It is also equipped with many agile project management templates, schedules, shared workflows, file sharing, and real-time collaboration, among dozens of other features.

6. Accelo

If your team takes on a lot of recurring tasks, Accelo may be your ideal management software. With this tool, you can create any number of tasks on a calendar, and the software will automatically assign them to team members on the set date. Accelo also has numerous automated features for smoother task management, including email tracking and routing, timesheets, billing, ticketing, and overdue assignment notifications. 

While Accelo is customizable, it also offers industry-specific templates that you can use as a task management framework and further modify to meet your needs. 

7. Teamwork

Teamwork is a project management software designed to help in-house teams improve visibility, accountability, and collaboration through complete project life cycles. This solution enables companies to achieve better project structures with milestones, which you can use to break work down into tasks, subtasks, and lists. You can also use Teamwork to add due dates, tags, descriptions, priorities, comments and documents. 

Benefits of using task management software

Any organization can benefit tremendously from using task management tools. These platforms have countless innovative features that enable users to achieve advantages such as:

  • Improving organization: Organizing your team’s daily tasks using pen and paper or spreadsheets are methods of the past. Task management software makes running several projects at once simple and stress-free with solutions that keep your team on track.
  • Facilitating collaboration: Task management tools provide companies with a centralized location to store, access, and share their most valuable data, encouraging and improving collaboration among team members.
  • Prioritizing goals: Some tasks are more critical than others in the grand scheme of your projects. You can use project management software to indicate high-priority assignments that require immediate attention and save lower-priority tasks for later.
  • Providing clarity: Miscommunication is a serious risk when large teams work on different projects. Task management software ensures that all team members understand exactly what needs to be done by whom and when to prevent setbacks.
  • Monitoring team performance: You can monitor employee performance using task management tools, enabling you to see who’s being productive, who isn’t, and who might have too much on their plate.
  • Informing clients: Task management tools are excellent for showing clients how projects are progressing and ultimately keeping them happy.
  • Boosting productivity: When your team knows what tasks they must accomplish, where to find them, and their due dates, they can work more efficiently and finish assignments faster.

What features should a good task management software have?

Now that you understand why you need task management tools, you should know what to look for in software. Every effective project manager platform should have the following features:

  • Planning/scheduling
  • Task creation
  • Collaboration
  • Communication
  • Documentation
  • Budget management
  • Project evaluation
  • Progress monitoring
  • Task visualization
  • Reporting
  • Notifications
  • Time tracking
  • Task prioritization

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