30+ Best Project Management Software Options for 2023

You’re approaching a critical deadline with one of your biggest clients. The project involves many moving parts with several dependent tasks. You need a project management system to organize all tasks, empower your team to collaborate seamlessly, and keep track of your timeline to ensure you meet the deadline.

The best project management software enables you to do that and more. But with so many choices on the market, where do you begin your search? I’ve rounded up 37 of the best project management software programs and tools to help you decide which might work best for your team.

Keep reading to discover some of the best project management options available to your company! Or, if you’d like more advice about maximizing your business’s resources, subscribe to Revenue Weekly for digital marketing tips delivered straight to your inbox!

What is project management software?

Before diving into the best project management software, let’s explore what you should expect from a robust solution. Project management software is a tool that helps you plan and manage your projects to meet deadlines efficiently.

Most software allows you to break projects into tasks, which you can schedule and assign to team members. The most robust project management tools also help you manage plan deviations, budgets, team workloads, and logged time.

What do the best project management tools allow you to do?

Given the complexity of project management, the right software can do wonders for your team’s productivity. The best project management tools allow you to:

  • Plan projects with timelines
  • Create tasks and subtasks for each project with deadlines
  • Assign relationships between tasks, such as dependencies
  • Share collaborative documents with your team
  • Track project progress and compare it to your initial plan
  • Track work time
  • Communicate with your team
  • Track budgets and expenses

 

32 best project management software programs for your business

With these many benefits, you’re ready to find the right software for your team. You have many options, so to help you narrow it down, I’ve compiled descriptions of 32 project management software for easy comparison.

Before I dive into the list of tools, here are some terms you’ll see regarding the software:

  • Gantt chart: A Gantt chart is one of the most common ways to view your projects. It provides a detailed timeline that usually shows how your projects and project tasks are related, and the relationships between them.

Gantt timeline for projects

  • Kanban boards: With Kanban boards, you can organize your project and project tasks into categories based on stages of completion. They depict which projects or tasks are in each stage of your workflow.

Kanban board for projects

  • Scrum boards: With Scrum boards, you can also organize your projects and tasks into categories, but the underlying approach varies from Kanban boards. You’ll usually break projects into smaller deliverables, otherwise known as sprints.

Scrum board for projects

  • Dependencies: As you plan projects, you’ll find that many tasks cannot be initiated until an earlier task is completed. This dependent relationship is referred to as a dependency. To help you visualize them, many project management views will show task dependencies.

Now let’s dive in!

1. Zoho

Zoho Projects platform

Price: $5-10 per user per month (free option available)

Zoho offers cloud-based project management software for teams to plan, collaborate, and report on projects. With Gantt charts and multiple other views, such as Kanban boards and lists, you can see your planned projects in your preferred format.

Zoho Projects allows you to compare planned and actual progress and view the critical task paths for successful project completion. Want to streamline your workflow? The platform includes automation capabilities and automatic notifications for upcoming tasks and task transitions.

You can also collaborate with your team through many features, including document comments, a cross-team chat feed, and more.

Additional features Zoho offers include:

  • Custom task statuses
  • Recurring tasks
  • Document creation and sharing
  • Team workload charts for resource allocation
  • Tracking project issues and bugs
  • Timesheets
  • Budgeting information
  • Invoice integration
  • Reports

 

2. Teamwork

Teamwork platform

Price: $10-18 per user per month (free option available)

Teamwork is another holistic project management software with robust planning and collaboration capabilities. Create projects with milestones, tasks, and subtasks, and view your work as a Gantt chart or Kanban board.

When you create a task in teamwork, you can assign it to an individual, multiple employees, or teams. Teamwork also provides risk management capabilities and automation to make your job easier.

Additional features Teamwork offers include:

  • Time tracking
  • Budgeting information
  • Resource allocation
  • Invoicing
  • Version control for files
  • Task history

 

3. Wrike

Wrike platform

Price: $10-25 per user per month (free plan available)

Wrike is another excellent project management software solution for its multiple functional views and automation capabilities. Like Zoho Project and Teamwork, you can view your projects through Gantt charts and Kanban boards. You can also customize your dashboards and workflows to align with your needs.

Automations include automatic task creation and assignment from request forms. You can also set up automation for specific teams and approvals.

Unexpected problems can occur with any project, but Wrike helps you mitigate these risks through risk prediction capabilities.

Additional features Wrike offers include:

  • Dashboard overview for projects
  • To-do lists
  • Resource management
  • Time tracking
  • Invoicing
  • File sharing and co-editing

 

4. ProofHub

ProofHub platform

Price: $45-85 per month

When you manage projects with ProofHub, you’ll still receive the standard Gantt and Kanban board views, and you can also assign tasks to individuals or multiple people. ProofHub also allows you to set custom workflows and view activity logs for your team.

Plan your projects with subtasks, milestones, and dependencies, and view valuable reports about your projects, team workloads, and progress. When someone submits a ticket or request, you can automate the task setup through forms, streamlining your organization process.

Additional features ProofHub offers include:

  • File organization with version control
  • File markup and comments
  • Time tracking
  • Daily emails with your tasks

 

5. TeamGantt

Team Gantt platform

Price: $19-99 per month per manager (free plan available)

As the name suggests, TeamGantt is a project management software centered around Gantt charts. However, the platform allows you to view your projects in other formats, such as Kanban boards and calendars.

With TeamGantt, you can compare planned and actual progress and create subgroups and tasks for your projects. Want to view all your projects together? Use the portfolio view and get a glimpse into your entire portfolio in the same Gantt chart.

Additional features TeamGantt offers include:

  • Resource management
  • Time tracking
  • File storage
  • Project history feeds

 

6. GanttPro

GanttPro platform

Price: $7.99-19.99 per user per month

With GanttPro, you can juggle your projects, break them down into milestones, tasks, and subtasks, and assign those tasks accordingly. You can tie task assignments to individuals or multiple team members.

Like many other project management software solutions, GanttPro shows task dependencies and the critical path for project completion. You can also compare your projects to the baseline for accurate insight into how your tasks unfold.

Projects and tasks can drastically change when you run into unexpected roadblocks, but GanttPro helps you navigate these shifts through auto-scheduling features that can account for them.

Additional features GanttPro offers include:

  • Progress tracking
  • Resource management
  • Time tracking
  • Budgeting information
  • Log of changes
  • Portfolio view

 

7. Celoxis

Celoxis platform

Price: $22.50 per user per month (for cloud)

Celoxis also provides auto-adjusting project planning features with the ability to set task dependencies and view the critical path for project completion. Use Celoxis’ baselines to compare actual performance against planned performance.

You can also assign multiple resources, including team members, to each task. Do you receive many project requests? Celoxis allows you to track and rank these requests by priority according to your business goals.

Additional features Celoxis offers include:

  • Resource management
  • Portfolio view
  • Collaboration features
  • Budgeting information
  • Timesheets
  • Version control for files

 

8. LiquidPlanner

LiquidPlanner Platform

Price: $15-35 per user per month

LiquidPlanner stands out for its forecasting and prediction capabilities. With this project management platform, you can run simulations to view possible project outcomes and mitigate risks. The software accounts for uncertainty, too.

Additional features LiquidPlanner offers include:

  • Custom task statuses
  • Team workload management
  • Time tracking
  • Project portfolios
  • Slack integration
  • Data insights

 

9. Smartsheet

Smartsheet platform

Price: $7-25 per user per month

Smartsheet is a cloud-based project management platform that provides multiple views, including charts, Gantt timelines, and calendars. You can view your critical paths, automate workflow reminders, and compare actual activity to the project baseline.

With Smartsheet, you can also automatically upload information from forms to your sheets.

Additional features Smartsheet offers include:

  • Cross-project reporting
  • Activity log
  • Resource management
  • Time tracking
  • Budgeting information

 

10. Paymo

Paymo platform

Price: $5-21 per user per month (free plan available)

Paymo is a project management software platform that emphasizes its financial management capabilities. You can plan and manage tasks, including assigning multiple team members to each task, and view your projects through Gantt charts, Kanban boards, and more.

The platform also allows you to view your critical path for projects and establish milestones. With dependencies set, Paymo also offers auto-scheduling adjustments and the choice to include buffers between tasks.

Additional features Paymo offers include:

  • Recurring tasks
  • Time tracking
  • Pomodoro timer
  • Resource management
  • File organization and versions
  • Expense tracking
  • Reporting
  • Invoicing

 

11. Asana

Asana Platform

Price: $10.99-24.99 per user per month (free plan available)

Asana offers project management software complete with tasks, subtasks, milestones, and portfolios to view the statuses and progress of all projects. You can view your projects as lists, timelines, boards, or in a calendar.

Like many other project management tools, Asana allows you to set up forms for work requests. The platform also offers many automation capabilities, including auto-updates to your schedule according to task dependencies.

Additional features Asana offers include:

  • Task synchronization across projects
  • Resource management
  • Reports
  • Data insights through chart templates or custom charts

 

12. Basecamp

Basecamp platform

Price: $99/month (free plan available)

Basecamp is a work management platform that allows you to organize your work tasks into projects, assign the projects to the necessary individuals, break those projects into to-dos, and set deadlines.

A unique feature of Basecamp’s project management capabilities is its Hill Charts. This view places your project tasks along a “hill” towards completion. Early, foundational items go on the uphill slope, while final tasks appear downhill.

Basecamp is also one of the only project management software solutions that doesn’t charge per user. Instead, you can manage teams of an unlimited size for the same monthly fee.

Additional features Basecamp offers include:

  • Chats and message boards
  • File sharing and organization
  • Automated check-in questions
  • Activity view
  • Personal task views

 

13. MeisterTask

MeisterTask platform

Price: $8-21 per user per month (free plan available)

MeisterTask is a project management software with slight differences from other apps. You can create projects and tasks within those projects, assign relationships between tasks, and assign tasks to team members.

Instead of a traditional Gantt chart, MeisterTask offers a timeline view and Kanban boards. You can also set up projects for specific teams within your company.

Additional features MeisterTask offers include:

  • Time tracking
  • Workflow automation
  • Reports
  • Recurring tasks
  • Personal agenda and dashboard
  • Checklists
  • Task comments

 

14. Nifty

Nifty platform

Price: $39-399 per month (free plan available)

Nifty Project Management provides a Gantt chart with milestones and dependencies. One unique feature of Nifty’s Gantt charts is the ability to set recurring milestones. Want a view other than a Gantt chart? You can view your projects in different formats, such as a Kanban board.

Nifty also automates subtask creation after someone comments on a document. This feature allows you to simplify the feedback implementation process, freeing up valuable work time.

Additional features Nifty offers include:

  • Personal task list
  • Recurring tasks
  • Time tracking
  • Budget tracking
  • Direct messages
  • Project dashboards
  • Portfolio organization for projects
  • Workload management

 

15. JIRA

JIRA platform

Price: $7.50-14.50 per user per month (free plan available)

The primary views JIRA’s project management software offers are Kanban and Scrum boards, which allow you to view projects as more manageable pieces. JIRA calls its timeline view a roadmap, and it enables you to track hierarchies of multiple projects at once.

JIRA also fosters risk management solutions by allowing you to view multiple timelines for different project scenarios.

Additional features JIRA offers include:

  • Automation
  • Customizable workflows
  • Time tracking
  • Reports
  • Team workload views

 

16. Monday

Monday Projects platform

Price: $8-16 per seat per month (free plan available)

With Monday’s project management software, you can view your projects as Gantt charts, calendars, and Kanban boards. Depending on your plan, you can also set a project baseline to compare your team’s actual activity against it.

You can also create collaborative documents within Monday’s platform and set up tasks directly from these docs.

Additional features Monday offers include:

  • Project dashboards
  • Portfolio view of multiple projects
  • Budget tracking
  • Resource management
  • Automation
  • File organization and sharing with version history
  • Activity log

 

17. ClickUp

ClickUp platform

Price: $5-19 per member per month (free plan available)

ClickUp is a project management suite that allows you to view your organization’s projects and tasks in one hierarchical view. You can also organize your company’s work into Spaces for teams, Folders for projects, and Lists for tasks and subtasks.

To help you see your project data in the format that works best for you, ClickUp includes a list, calendar, Kanban board, timeline, and multiple other views.

Like many project management software packages, you can set task relationships such as dependencies and view the critical path for your projects.

Additional features ClickUp offers include:

  • Automation
  • Activity log
  • Recurring checklists
  • Collaborative whiteboard
  • Workload management
  • Document creation and sharing
  • Chat board
  • Time tracking
  • Reports

 

18. Adobe Workfront

Adobe Workfront platform

Price: Contact for quote

Adobe Workfront provides planning and collaboration features to organize your company’s work and maintain your team’s productivity.

Like many project management software tools, you can prioritize the most critical tasks and collaborate on documents. You can also view reports to help you plan your team’s assignments and improve productivity.

Want to streamline the document approval process? The platform allows you to view documents side by side to expedite the process.

Additional features Workfront offers include:

  • Automation
  • Resource management
  • Custom forms
  • Document versions

 

19. Trello

Trello platform

Price: $5-17.50 per user per month (free plan available)

Trello’s platform centers boards for projects, each containing lists of assignment cards. You can assign each card to a team member, create a checklist of tasks your team needs to complete for that assignment, and include any additional information.

For each board, you can view a timeline or calendar to simplify the planning process. No projects happen in a silo, so Trello also allows you to view multiple projects together in a table format.

Trello doesn’t offer some of the more advanced budget- and time-tracking features that other project management software include. However, it’s a great option if you’re looking for a platform focused on planning and organization with robust automation capabilities.

Additional features Trello offers include:

  • Automation
  • Activity log
  • Reports
  • Board collections

 

20. FunctionFox

FunctionFox platform

Price: $5-20 per month per user (free plan available)

FunctionFox offers three products — Classic, Premier, and In-House — that you can choose from according to your needs. The Classic product centers on project tracking, Premier extends its features to help you manage projects more effectively, and In-House includes the capabilities of Premier with the added ability to create project request forms.

For this description, I’ll focus on the Premier product, as it includes the most critical project management features offered by FunctionFox. This platform lets you view a Gantt chart or project calendar and set milestones for your projects.

Additional features FunctionFox offers include:

  • Custom project statuses
  • Time tracking
  • Budget and expense tracking
  • Invoicing
  • Reports
  • To-do lists
  • Resource availability tracking

 

21. Workzone

WorkZone platform

Price: $24-43 per user per month

Workzone’s project management solution lets you plan and maintain your projects through Gantt charts, dependent tasks, and automated notifications for at-risk items. You can also view projects on a Kanban-style board and use the dashboard feature to see all projects together.

Additional features Workzone offers include:

  • Individual to-do lists
  • Automated project requests
  • Workload management
  • Time tracking
  • Document sharing
  • Document versions and comments

 

22. Forecast

Forecast platform

Price: $29-49 per seat per month

Forecast is an artificial intelligence (AI)-automated project planning software designed to streamline your planning processes. Their AI software learns from your team’s work history to auto-suggest time estimates and the optimal resource assignments for each task.

The software also calculates your budget and how your team members spend their work hours across tasks.

Additional features Forecast offers include:

  • Multiple assignees for a task
  • Task cards with dependencies and subtasks
  • Repeating tasks
  • Customizable dashboards and reports
  • Financial reports
  • Invoicing
  • Actual vs. planned project tracking
  • Gantt charts and Kanban boards
  • File sharing

 

23. Backlog

Backlog platform

Price: $35-175 per month (free plan available)

Backlog is a project management software for developers that lets you view projects on Gantt charts, Kanban boards, and other formats. You can break each project into tasks and subtasks, which you can prioritize and assign to team members.

When someone reports an issue or bug, the software allows you to create outlines from the issues so you can track them accordingly.

Additional features Backlog offers include:

  • Task checklists
  • Wikis for project details
  • File storage and sharing
  • Version control
  • Communication through comments
  • Issue statuses
  • Progress tracking

 

24. Plutio

Plutio platform

Price: $19-99 per month

Plutio’s software suite helps you plan and organize projects and manage client interactions. In addition to assigning tasks, creating subtasks and checklists, and managing projects, you can also develop proposals, forms, and contracts. This software also includes a client portal to give your clients insight into your progress.

To manage projects, you can view each as a timeline, card, or list. Plutio also provides a progress bar for your projects.

Additional features Plutio offers include:

  • Task comments
  • Repeating tasks
  • Dashboards to view project information
  • File management
  • Time tracking
  • Invoicing
  • Wikis

 

25. Scoro

Scoro platform

Price: $26-63 per user per month

Scoro is a project management software that provides features to schedule and assign project tasks, such as Gantt charts with dependencies and milestones. You can also use a calendar view and compare quoted vs. actual information for your projects.

Beyond standard project management features, Scoro also compiles customer information in one place so you can see their past interactions and projects with your company.

Additional features Scoro offers include:

  • Recurring tasks
  • Time tracking
  • Finance tracking
  • Billing automation
  • Invoicing
  • File management
  • Reports and customizable dashboards

 

26. WorkOtter

WorkOtter platform

Price: Contact for quote

Workotter provides robust views for individual projects and all projects in your portfolio. With its portfolio timeline view, you can effectively plan for all projects instead of planning in a silo. WorkOtter’s “what if?” features can also account for various potential scenarios.

Additional features WorkOtter offers include:

  • Gantt and Kanban project views
  • Customizable reports
  • Resource management
  • Time tracking
  • Budget monitoring and other financial management tools

 

27. Microsoft Project

Microsoft Project platform

Price: $10-55 per user per month

Like many project management software programs, Microsoft Project allows you to plan projects with Gantt timelines. You can break projects into tasks to assign across the team and order these tasks into lists.

The platform also allows you to collaborate on planning in real time and plan strategically by considering various portfolio scenarios.

The platform provides “roadmaps” to view multiple project types together. Additionally, Microsoft Project includes demand management, which standardizes how you receive project ideas and demands to help you evaluate them more efficiently.

Additional features Microsoft Project offers include:

  • Built-in reports
  • Timesheets
  • Resource management
  • Communication through Microsoft teams

 

28. Genius Project

Genius Project platform

Price: Contact for quote

Genius Project is another project management software that provides Gantt charts and “what-if” scenario analysis, with the ability to run simulations for these possibilities. Additionally, you can view multiple projects in the Gantt charts and use project dashboards to track your projects.

The software also provides risk and change management features. When someone requests a change, you can use the software to gauge the effects the change might create. The software also includes features to submit and track issue reports.

Additional features Genius Project offers include:

  • Portfolio dashboard
  • Budget planning
  • Resource management
  • Time tracking
  • Expense tracking and budget management
  • Demand management
  • Document management with versions
  • Pre-defined and customizable reports

 

29. Huddle

Huddle platform

Price: Contact for quote

Huddle is primarily a collaboration and file-sharing software with some project management capabilities. If you’re looking for a project management tool that allows you to create and manage tasks while emphasizing team collaboration, this software could be an excellent option.

Additional features Huddle offers include:

  • Document collaboration and comments
  • Version control
  • File requests with automated reminders
  • Document approval assignments

 

30. Zenkit Projects

Zenkit projects

Price: $9-25 per user per month (free plan available)

With Zenkit Projects, you can view your projects as Gantt timelines, Kanban boards, lists, and more. The software also provides a global Kanban board for all your projects. In addition to assigning tasks to individuals, you can also create tasks for teams to complete.

The software also provides data analysis features like formula creation and aggregation for data fields containing numbers.

Additional features Zenkit Projects offers include:

  • Recurring items
  • Activity tracking
  • File sharing
  • Reports
  • Resource planning
  • Universal calendar
  • Team wiki
  • Checklists for subtasks
  • Project to-do lists

 

31. GoodDay

GoodDay platform

Price: $4 per user per month (free plan available)

With GoodDay’s project management software, you can plan and organize your projects with Gantt timelines, Kanban boards, calendars, and list views. You can collect all work into hierarchies and portfolios, set custom statuses, and label task dependencies.

As a manager, you can view your team’s projects and tasks holistically or view only your work dashboard. GoodDay also shows you which assignee is responsible for each task at a given moment.

Additional features GoodDay offers include:

  • Recurring tasks
  • Request forms
  • Tasks with subtasks and checklists
  • Progress tracking
  • Time tracking
  • Multiple task assignees
  • Activity stream
  • Reports

 

32. Kintone

Kintone platform

Price: $24 per seat per month

Kintone is software that allows you to manage projects and complete work tasks. For this description, I’ll focus on the project management features.

From a project management standpoint, Kintone allows you to create customizable and automated workflows for your projects and tasks. You can also create project spaces to keep all communications, files, and information about that project together.

Additional features Kintone offers include:

  • Automation
  • Automated reminders and notifications
  • Project reports
  • Workload reports

 

5 project management tools for beginners

While these project management software programs provide robust features to handle many functions related to planning, organizing, and collaborating on projects, you might want a simpler tool. For example, perhaps your team only needs collaboration features or digital to-do lists.

If that aligns with your needs, check out these five simple project management tools:

33. Google Tasks

Price: Free

Google Tasks is a simple to-do app that allows you to create task lists with subtasks and deadlines. With Google’s suite of tools, you can easily sync your tasks to view them in your Google calendar.

This tool is one of the more basic to-do apps, but it provides a readily available digital list of the tasks on your docket. Google Tasks is also easy to use, with almost no learning time required. You can pick this tool up quickly and get started organizing your tasks!

34. Notion

Price: $4-8 per user per month (free plan available)

Notion is a robust information sharing and collaboration tool with advanced functionality to organize complex information. You can create team wikis, to-do lists, task schedules or boards, and more.

The app is highly customizable, but many Notion users provide templates to help get you started.

35. Miro

Price: $8-16 per member per month (free plan available)

Another collaboration tool is Miro, which provides a collaborative online whiteboard for teams. Miro offers many features on their whiteboard, helping you brainstorm or plan with your team. You can use online sticky notes and upload photos and files to your whiteboards.

If you aren’t sure where to begin, you can also access templates to jumpstart your collaboration.

36. Todoist

Price: $3-5 per user per month (free plan available)

If you’re looking for a to-do-based tool that’s more robust than Google Tasks, consider Todoist. Like Google Tasks, you can set subtasks and recurring tasks. However, you can also prioritize and assign tasks, view them on a Kanban board, and comment on tasks.

Todoist also shows you activity history and productivity data to help you keep track of your work.

37. Confluence

Price: $5.50-10.50 per user per month (free plan available)

Confluence is another collaboration software that allows you to create pages, or collaborative documents, and organize those pages hierarchically in spaces. Collaboration features include real-time editing, version tracking, comments, and notifications.

How do you select the best project management software for your business?

With so many noteworthy project management software packages available, how do you select the best option for your business?

From this overview, you can see some variations in features across platforms. For example, some software provides supplemental business management features like client management. Others provide robust automation and AI-powered solutions.

The right project management software for your business will depend on the features that matter most to you. Ask yourself the following questions to help guide your decision:

  • Which views and reports do I need?
  • How do the price points align with my budget?
  • What teams will use the software and how large are my teams?
  • What are the must-have features for my business?
  • What type of boards do I want to use?
  • How much automation do I need?
  • Which platforms do I need to integrate with the software?

Some teams might need a complete project management system, like Zoho or FunctionFox, while others might require a more focused tool, like Todoist or Confluence.

Consider the features available in each platform to weigh the pros and cons according to your business’s unique needs.

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